top of page

General Information

Summit Venue

The summit will be held at the magnificent Harpa Reykjavik Conference Centre. 


Sessions will commence as of the afternoon, Sunday, March 3 and continue
daily until lunch-time,
Wednesday, March 6, 2024

Networking Dinner (optional)

The networking dinner will take place on March 5, 2024, at 20:00 in Reykjavik. 

Please register via the registration form.

Price per person: US$ 100

Official Language of the Summit

The official language of the summit is English. 

Passports and Visas

Iceland is a member state of the Schengen agreement. 

We suggest that you check to see if you require a visa.

Letter of Invitation

Upon request, the Secretariat will send a personal letter of invitation to participate in the summit.

It should be understood that such an invitation is only meant to assist participants raise travel funds or obtain a visa and does not represent a commitment on the part of the committee and organizers regarding presentation or financial assistance.


Participants should book their flights to Keflavik Airport (airport code: KEF).

Climate and Attire

Daytime temperature ranges between 4°C and -2°C. 

When attending a conference in Iceland, it's important to consider the country's climate and cultural norms.

Here are some general guidelines for appropriate attire:

Meeting Attire 

The GPS recommends weather-appropriate, relaxed business casual attire.


Iceland's weather can be unpredictable, so it's advisable to dress in layers. Bring a warm jacket, sweater, or fleece that you can easily put on or take off as needed.

Waterproof and Windproof Clothing

Iceland is known for its changeable weather, including rain and wind. Consider bringing a waterproof and windproof jacket to stay dry and comfortable.


Comfortable Shoes

If you plan on exploring the surroundings or walking to and from the conference venue, wear comfortable and waterproof shoes.


Consider bringing a hat, gloves, and a scarf, for the walk between your hotel and the Harpa.

Warm clothing rental

For your convenience see the attached link for reasonably priced warm, outer clothing rental.  

Ground transportation between the airport and Summit hotels

The flybus network is extensive and easy to use; at a reasonable rate (around 30 euro). 

Check which station you need when purchasing your ticket as there are different stations for the Edition Hotel (Harpa) as for the Marina and the Baron hotels. 

There are also fast and reliable taxi services (for pre-booking) as well as designated taxi ranks at the airport.

Before you enter the taxi, it is recommended to ask for the price (should be in the region of 125 euro).

​Important Notes

Personal travel, luggage and health insurance are highly recommended. Please purchase this from your local travel agent. The organizers cannot be responsible for participants lacking appropriate insurance coverage in case of need. 

Harpa - GF5D9674.jpg
Diamond beach - GF5D4442.jpg
Vatnajökull - GF1D8828.jpg
bottom of page